CEO Assistant / Executive Office Assistant

Position: CEO Assistant / Executive Office Assistant

Position Type: Full-Time, Remote

About Flalingo

Flalingo is an innovative language learning platform that develops AI-powered language learning solutions. By offering one-on-one online lessons with real teachers, we make language learning personal and effective.
We are looking for a CEO Assistant / Executive Office Assistant with strong communication and organizational skills to coordinate the daily workflow of our CEO and management team in our fast-growing company.

Responsibilities

• Organize the daily workflow, calendar, and meetings of the CEO and management team
• Serve as the first point of contact; filter and prioritize emails and requests
• Prepare summaries, agendas, and notes for key meetings; follow up on action plans
• Support reporting, presentation preparation, and documentation processes
• Ensure internal communication and coordination; manage information flow
• Assist in organizational processes to ensure smooth daily operations
• Conduct research, data analysis, and content preparation when required
• Handle confidential information professionally and reliably
• Ensure the management office operates efficiently and effectively on a daily basis

Qualifications

• University degree (preferably in Communications, Business, International Relations, or related fields)
• At least 2 years of executive assistant experience
• Excellent organizational and time management skills, able to prioritize and manage tasks efficiently
• Strong written and verbal communication skills, with strong representation ability
• Able to multitask, work independently, and remain productive under pressure
• Committed to confidentiality, disciplined, and reliable
• Detail-oriented, proactive, and solution-focused
• Preferably proficient in English
• Advanced skills in Microsoft Office and Google Workspace; able to effectively use internal communication and collaboration tools
• Able to work in digital environments and integrate technology into workflows
• Adaptable to fast-paced startup environments and a dynamic team player

What We Offer

• Opportunity to be part of a global EdTech startup
• Flexible remote work
• Mentorship, regular feedback, and professional development opportunities
• Dynamic, flexible, and impact-focused work culture
• Gift kits for special occasions
• Birthday leave